Utilities

Adobe Acrobat 5.0  

Convert Word and PowerPoint Documents to PDF files for the Web.
*Adobe Acrobat 5.0 is available in the computer lab on PC’s 1 – 4.

  1. Open the document you want to convert in Microsoft Word or PowerPoint.
  2. With the document open, click FILE, then click PRINT.
  3. In the Print Dialog box, click the list arrow and choose Acrobat Distiller from the drop down menu. Then click OK.
  4. The Save PDF File AS box appears.  Enter a file name and location to save the pdf file. Then click Save.
  • The PDF file is saved to the location specified. The document then opens in Adobe Acrobat. Review the document in Adobe Acrobat.
  • Some font types do not convert well and may appear as strange characters within the document. Therefore it is recommended that the entire document be in a TrueType font before converting. (example: Times New Roman, Arial, Tahoma, etc.)

Additional support for using Adobe Acrobat is available on the web at:   http://www.adobe.com/


Create PDF's using pdf995

pdf995 is a free, downloadable program to create documents in pdf format. 

http://www.pdf995.com/index.html


Working with Zip Files

The zip format uses compression to shrink the size of the files within an archive. The size of the zip file is less than the combined size of the individual files.  This can be very useful when sending files through email. File transfer time is minimized because the files in an archive are compressed.


Creating a New Archive from the ZipCentral Main Window

A zip archive lets you add one or more files together into a single file. To create a new archive:

  1. Press the "New" button on the toolbar or choose "File, then New archive" from the main menu bar.
  2. The "Create new archive" dialog box will be displayed, choose location and name for the new zip file.
  3. When you are done, press the "Open" button to create the new archive. If the archive already exists, you will be asked if you want to overwrite the existing archive. Select the appropriate action.
  4. When the new archive has been created, the add dialog box will be displayed in which you can choose the files to add to the archive.

Adding Files to an Archive

Adding Files to an Archive
from the ZipCentral Main Window
  1. First, create a new or open an existing archive.  

  2. Press the "Add" button in the main toolbar or choose "Actions, then Add" from the main menu. You can also right-click in the main window to bring up a menu.

  3. The add dialog box will now be displayed. Select the files and/or folders you would like to add to the current archive.
    Adding Files to an Archive
                  by Using Drag and Drop 
  1. To add one or more files using drag and drop, drag the files from the Windows
    Explorer to the ZipCentral main window.
    If an archive is open, the files will be
    added to the current archive. If no archive is
    open, you will be asked to create a new one.

  2. When you have dropped the files, a window will be displayed which lists the files you have dropped. Select the options you would like to apply to the dropped files:

Following are several options you can apply to the ADD operation:

  • Save folder names: If set, stores the path in the archive.
  • Use full path: If set, the full file path of every file will be stored in the zip file (without drive letter).
  • Use relative path: If set, only the relative path to the current folder of every file will be stored in the zip file.
  • Use separate entries: If set, folder names will be stored as separate entries in the zip file. This can be used to create empty folders when extracting a zip file. Note that all subfolders within the current folder will be added when using this option.
  • Include subfolders: If set and one or more files and folders are selected, the selected files plus all files in subfolders will be added to the archive. Set "Save folder names" to keep the existing directory structure and to be sure that all files in subfolders are added (you can not add two files with the same name if "Save folder names" is not set).

If set and only one or more files (not folders) are selected, all subfolders will be scanned for files that match the name of the file you selected. If several files are found, they will all be added to the archive if the "Save folder names" option is set. If the "Save folder names" option is not set, the drive will still be scanned but only one file will be added. Therefore, to speed up the add operation, only use "Include subfolders" when necessary. If not set, no files in subfolders will be added.

  • Use disk spanning: If set, the zip file can be split on multiple floppy disks if it does not fit on one disk. To learn more about disk spanning, see the section Options for disk spanning.
  • Protect files with password: If set, you will be asked to enter a password. This password is needed when extracting the files in the archive.
  • Compression level: Select compression level to use. Normal level gives you good compression while maintaining speed. Maximum compression gives the best compression but takes longer time to complete. Fast and Super Fast compression gives compression but maximizes speed. None stores all files without compression.

Opening an Existing Archive

Opening an Existing Archive
from the ZipCentral Main Window 
  1. Click the "Open" button in the main toolbar or click "File->Open archive" in the main menu bar.
  2. The "Open existing archive" dialog will be displayed in which you can locate the zip file or exe file you want to open.
Opening an Existing Archive
by Using Drag and Drop
  • You can open a zip archive in ZipCentral by dragging a zip file from the Windows Explorer and drop it on the ZipCentral main window.
  • If you already have a zip file open, it will be closed and the contents of the dropped zip file will be displayed.

Exe files are executable files and some of them can be a self-extracting archive containing compressed files.
ZipCentral can only open exe files if they are self-extracting archives.

When you have located the file to open, press the "Open" button to have ZipCentral to read and display the contents of the file.


Extracting Files from an Archive

Extracting Files from an Archive
from the ZipCentral Main Window
  1. First, open an existing archive.
  2. Then, click "Extract" on the main toolbar or choose "Actions->Extract" from the main menu. You can also right-click in the main window to bring up a menu.
  3. In the "Extract to" field, type the location where you want to put the extracted files or press "Browse" button to choose a location.
Extracting Files from an Archive
by Using Drag and Drop
  1. First, open an existing archive.
  2. Then drag the file or files you want to extract to the desired folder in the Windows Explorer or to the desktop.

The following options control how the files are Extracted: 

  • Expand folders: If set, folder names stored in the zip file will be created. If not set, all files will be extracted into the same folder even if the zip file contains folder names.
  • Automatically create new folder: If set, ZipCentral will try to create a folder that has the same name as the zip file (without the .zip extension) and put the extracted files in that folder.

    If you have a zip file called "Setup.zip" and choose to extract it into the folder "C:\DOWNLOAD", a new folder called " Setup" will be created under "C:\DOWNLOAD". In that folder, the extracted files will be placed. If ZipCentral cannot create a folder (i.e. if it already exist), the files will be extracted to the existing folder.

If any of the files to extract already exists in the specified extract folder, you will have to confirm if you want to overwrite that file or not, or if you wish to overwrite or skip all existing files.

Tip:If you want to put the extracted files in a folder that does not exist, you do not need to click on the    "New Folder " button. Simply type the name of the folder (including full path) in the "Extract to " field.    ZipCentral will then create the folder for you and put the extracted files in it.


Converting a Zip File to a Self-extracting File

  1. First, open a zip file or create a new one and add files to it. Then click "Convert" on the main toolbar or select "Actions->Convert to executable" from the main menu. You can also right-click in the main window to bring up a menu.
  2. The "Create self-extracting archive" window will be displayed. In this window you can customize your self-extracting archive. If you do not change any of the options, a standard self-extracting file will be created.

Note that the zip file you have open will be converted to a self-extracting executable file with the same name when you click the "OK" button.


Converting a Zip File to a Self-extracting File

Disk spanning lets you store a large zip file on multiple floppy disks. You can create a new archive that will be spanned across multiple disks, or you can open an existing archive and convert it to spanned.

Options for disk spanning
You can set the following options for disk spanning, either in the configuration window by selecting the tab "Disk spanning" or in the add window by pressing the button "Disk spanning":

  • Max size of a volume: Enter a value to control how large a volume can become. If you set the value to 0 (zero), all available space on the disk will be used before you are asked to insert next disk.
  • Do not use a disk unless it has this many bytes free: Enter a value to control how much free disk space a disk must have before it is accepted for storing a part of the archive.
  • Leave this many bytes free on the first disk: Enter a value to set how many free bytes should be left on the fist disk. This can be used to leave space for another file, i.e. a readme or setup file.